Privacy Policy for Beyond the Grind LLC

Effective date: March 6, 2026 Controller: Beyond the Grind LLC Contact email: privacy@beyondthegrind.app Mailing address: [Your Street Address, City, State, ZIP, Country]

Beyond the Grind (“we”, “us”, “our”) provides mindset, communication, and wellbeing tools for parents and athletes through our website and mobile app (the “Service”). This Privacy Policy explains what information we collect, how we use it, who we share it with, and the choices you have.

Information We Collect

Personal information you provide

• Account details: name, email address, username, password.

• Profile information: athlete age group, sport, role (parent, coach, athlete), optional profile photo.

• Communications: messages to support, feedback, and survey responses.

• Payments: billing name, billing address, and payment method details when you purchase a paid plan (processed by Stripe or Wix Payments).

Technical and usage information

• Device and connection data: device type, operating system, app version, IP address, mobile carrier, unique device identifiers.

• Usage data: screens visited, features used, session length, crash logs, and analytics events.

Cookies and tracking

• Cookies, local storage, and similar technologies to support functionality, analytics, and optional personalization.

Aggregated and de‑identified data

• Non‑identifying summaries used for analytics and product improvement.

How We Collect Information

• Directly from you when you create an account, subscribe, contact support, or use interactive features.

• Automatically when you use the Service via cookies, analytics, and server logs.

• From third parties such as payment processors and analytics providers.

How We Use Your Information

We use personal data to:

• Provide, maintain, and improve the Service.

• Process payments and manage subscriptions.

• Communicate account, billing, and product updates.

• Personalize content and recommend relevant tools.

• Detect, prevent, and respond to security incidents and abuse.

• Conduct research and analytics to improve the Service.

If you are in the EU, our legal bases for processing include performance of a contract, your consent (where required), and our legitimate interests (product improvement, fraud prevention, security).

Sharing and Disclosure

We may share personal data with:

• Service providers who perform services on our behalf, including:

  • Wix for website hosting and site management.

  • Google Analytics for web analytics.

  • Firebase for app analytics, crash reporting, and push notifications.

  • Stripe or Wix Payments for payment processing.

• Legal and safety: when required by law, to respond to legal process, or to protect rights, safety, or property.

• Business transfers: in connection with a merger, acquisition, or sale of assets (we will notify affected users).

• Aggregated or de‑identified data: which we may share publicly or with partners.

We do not sell personal information for money. If you are in California and believe a transfer qualifies as a “sale” under applicable law, you may exercise your opt‑out rights as described below.

Cookies and Tracking Technologies

We use cookies and similar technologies for functionality, analytics, and marketing. You can control cookies through your browser or device settings and via our cookie banner.

Cookie NamePurposeTypeRetention

session_idKeeps you logged inEssentialSession

_gaGoogle Analytics trackingAnalytics2 years

_gidGoogle Analytics sessionAnalytics24 hours

_fbpFacebook advertisingAdvertising3 months

Update this table if you add or remove trackers.

Data Retention

We retain personal data only as long as necessary to provide the Service, comply with legal obligations, resolve disputes, and enforce agreements. Typical retention periods:

• Account data: retained while account is active and for up to 2 years after account deletion for backup and legal purposes.

• Transactional data: retained for 7 years for tax and accounting compliance.

• Analytics data: raw analytics retained for 12–24 months; aggregated or de‑identified analytics may be retained indefinitely.

Adjust retention periods to match legal and business needs.

Security

We implement reasonable administrative, technical, and physical safeguards to protect personal data. Measures include encryption in transit, access controls, and regular security reviews. No system is completely secure; if a breach occurs, we will notify affected users and regulators as required by law.

Children and Teens

Our Service is not intended for children under 13. We do not knowingly collect personal information from children under 13. If you are a parent and believe your child under 13 provided us with personal data, contact us to request deletion.

We offer Athlete Mode tools designed for teens. Teens may use certain features independently; parents can request access, review, or deletion of their teen’s data as described in the User Rights section.

Your Rights and Choices

Access and correction — You can access and update your account information in the app or by contacting us. Deletion — You may request deletion of your account and personal data; we will remove data unless retention is required by law. Portability — You may request a copy of your personal data in a commonly used format. Marketing opt‑out — You can opt out of promotional emails via the unsubscribe link. California residents — Under the CCPA/CPRA you have the right to know, delete, and opt out of the sale of personal information. To exercise these rights, contact us at privacy@beyondthegrind.app. EU residents — Under the GDPR you have rights to access, rectify, erase, restrict processing, object, and data portability. To exercise these rights, contact us at privacy@beyondthegrind.app.

We will verify requests to protect privacy and security. We do not charge for exercising these rights.

International Transfers

We operate globally. Personal data may be transferred to, stored, and processed in countries outside your residence. When transfers occur, we use appropriate safeguards such as standard contractual clauses or rely on adequacy decisions where available.

Third‑Party Links and Integrations

The Service may contain links to third‑party websites or services. This Privacy Policy does not apply to third parties. Review their privacy policies before providing personal information.

Changes to This Policy

We may update this Privacy Policy. Material changes will be posted with a new effective date and, where required, we will notify you by email or in‑app notice.

How to Contact Us

For privacy questions, data requests, or complaints: Email: privacy@beyondthegrind.app Mail: Beyond the Grind LLC, [Your Street Address, City, State, ZIP, Country]

If you are in the EU and believe we have not addressed your request, you may lodge a complaint with your local data protection authority.

Publishing Checklist

1. Replace [Your Street Address, City, State, ZIP, Country] with your business address.

2. Confirm payment processor choice: Stripe or Wix Payments and update if you use another provider.

3. Update the cookie table to reflect any additional trackers you use.

4. Confirm retention periods with your legal counsel.

5. Add a cookie consent banner on your Wix site linking to this policy.

6. Publish this policy in your site footer and include a link in your app store listing and inside the app (Settings → Privacy).

7. Have counsel review for GDPR, CCPA/CPRA, COPPA, and other local laws that apply to your users.